Appendix - Extra Team Organization Information
Roles & Responsibilities
Define the roles and responsibilities that will be filled by the team members as you work to achieve your team mission. The table below is an example of some roles that each team should have; as you organize your team, you may identify other roles that would help your team successfully fulfill the team mission. See assignment for more details.
Table #: Project Roles and Duties
| Role | Duties |
|---|---|
| Meeting leader | Schedules team meetings, creates and distributes an agenda for each meeting, and runs each meeting |
| Meeting recorder | Takes minutes of each team meeting, including attendance, and records action items and to whom they are assigned |
| Assignment leader | Coordinates the team's work on a given assignment to Canvas before the due date |
| Project monitor | Tracks the team's progress relative to the project schedule (Gantt chart) and keeps team members apprised of deadlines and project status |
Communication Channels
Team Communication Method
This is an area where teams often get into trouble. You should specific the channel(s)/method(s) for the team communication along with notes on the expectation in responce time.
Table #: Team Members' Prefered Communication Modes
| Name | First Choice Communication | Second Choice Communication | Third Choice Communication |
|---|---|---|---|
| Member 1 | |||
| Member 2 | |||
| Member 3 | |||
| Member 4 |
Communication Procedures
Then, answer the following question as a team:
- Discord was the agreed .....
- It is expected a responce of ... on the agreed timeframe of ....
- John Doe with be the point of contact for instructor correspondence? Who is responsible?
- Will that be communicated with ... back to the group.
Meeting Schedule and Coordiation
Your team should identify common times for meeting every week. If you are not meeting weekly, your team's chances of success this semester are low
- Team will meet ...
- It with be a ...(face-to-face or virtually)... type of meeting.
- Reminders for the meetings will be by ....
- Changes to this schedule will be ....
- Accountability issuse will .....
- For records of accountablity will be noted in the minutes...
Team Coordination & Accountability
- Assignments are submitted ....
- To Ensure that each team member has the knowledge and skill required, the team will ......
- Feedback is to and acted on ....
- Missed contributions/assignments/actions will be ...
- Hold one another accountable to the expectations described in this charter.
- Recognize that a team member is underperforming.
- Help an underperforming team member improve.
- What are the consequences if an underperforming team member does not improve (e.g., pink slip)?
Conflict Recognition & Resolution
List the steps and means of documenting issuses that lead to involving the instructor in a "Pink Slip" processor. It is best to be proactive in resolving these issues early in the semester!